| The Visitor Management module offers security staff and reception staff visibility into all attendees expected for bookings made through the Rendezvous system. As this information can only be accessed by authorized users, Rendezvous Workspace is gaining popularity with the legal and corporate sectors for security planning. One major advantage is that information is available as soon as the delegate enters the building.
Ability
To Track All Delegates
Delegates can be categorized as internal, external, or suppliers - which is an important aspect for organizations that have meeting rooms available for in-house staff or third parties. If meetings are external, then the Visitor Management module can help keep track of attendees, suppliers, contractors, and walk-in visitors.
Reporting
Reports in the Visitor Management software solution offer visibility into who is expected, who has arrrived, who is still in the building, etc. Attendees can be attached to one, several or all of the meetings related to a booking, and each delegate’s expected time of arrival can be recorded, with last-minute visitors added.
Easy Search Facility
The main screen allows easy searching for delegates by delegate, host name and date.
Integrated Badge Printing
The main Visitor Management screen can also be integrated to a badge printer. For added security, the module can be configured to allow only one badge per delegate, regardless of the number of meetings he or she plans to attend.
Marketing Benefits
Each booking made through the system has a separate delegate screen where the list of delegates is added and stored for future use. Here users can store a wealth of details about each visitor - for example, personal and company details; or travel arrangements and personal preferences, such as meal choice, favorite hotel, parking locations, etc. - which can be used for marketing purposes in the future. |
