Scheduling, Event Booking and Conference Management Software

The great range of benefits Rendezvous Events has to offer includes:

Rendezvous Events maximizes sales and operational effectiveness at all levels by streamlining business processes and capturing client information, spending and booking patterns, and even unique preferences. Multiple calendar views provide instant availability of information and color-coded booking status details, giving sales staff all the information they need to make decisions when negotiating new business. Rendezvous Events is also able to link each event to the client database, allowing sales teams to maximize potential revenue from existing customers and new prospects.

Schedulers are able to easily access highly visual, completely interactive daily, weekly, and monthly calendars as well as review requests, make approvals, coordinate changes and cancellations, and deal with other critical scheduling details. Our unique calendar features make it simple for a venue’s operations and sales teams to make the right decisions on handling inquiries, dealing with bookings on the day, and making the right business decisions on new opportunities for future dates.

Rendezvous is an event and resource scheduling tool that offers maximum flexibility for users to book rooms, attach catering and customized menu requirements, and easily schedule and track resource items such as AV. Rendezvous Events can also help to manage delegates and allows for the creation of customized packages, offering users access to event bookings and all details straight from any of the system’s powerful calendars.

Rendezvous manages invoicing, deposit handling, payments, and event billing, and includes a detailed billing function. The scheduling system can assist in managing a range of details related to event billing, such as contracts, Banquet Event Orders (BEOs), requesting and receiving deposits, invoicing, and integration with current accounting systems.

Our highly intuitive Room Viewer module gives event or meeting planners the opportunity to maximize use of their space. Once data is entered on a simple form, Room Viewer automatically generates a detailed seating diagram, so that planners have an accurate, professional view of the room to present to clients.

The Restaurant Management module allows users to manage their restaurant bookings through Rendezvous and also reserve multi-functional space capable of handling many bookings simultaneously, including table allocation, multiple menus, last-minute number changes, and billing.

Rendezvous Events addresses venues with or without accommodation, and for those that do offer guestrooms, our Accommodation Module enables effective management of these with full integration to the additional rooms and resources needed when taking residential bookings, such as meeting rooms and dining. Click here to view a case study of how this module is helping one of our clients.

With the increasing trend to allow staff web access to the calendar and to room requests for internal meetings, a web-based self-service module is available. This module allows staff to easily book rooms, catering, and resources, and automatically handles all notifications.

Rendezvous' extensive standard report set allows users to take full advantage of its powerful data capture functionality.

	The Query Tool module offers a simple procedure for creating customized reports, which can be exported into several formats and also mail-merged
	The Tracker Tool offers an interactive, chronological list of all resource requests and deliveries by service department
	Automated Alerts and Notifications can be set up to ensure the relevant people receive the critical and current booking details they need - as quickly as possible

To arrange a demonstration of any of the modules within Rendezvous Events, please click here and complete our online form.

NFS was one of the first organizations to launch a browser-based scheduling solution, Rendezvous, in 2003. Rendezvous Events’ technology platform is built on a multi-layered architecture.

The key technology components are:

	Supports multiple databases (MS SQL, Oracle)
	Built using Microsoft.Net 3.5 technology
	Supports multiple browsers (IIS, Safari, Firefox)
	Supports multiple reporting and business intelligence platforms
	Highly scaleable enterprise-level architecture

To view the specifications of hardware requirements to implement Rendezvous Events, please click here.

Our product can be applied across a wide range of industries. To see how successfully Rendezvous Events is currently being used, please click here.