What worked well before will work well again. That was the thinking behind the installation of Rendezvous healthcare management software at the University of Toledo Health Science Campus Interprofessional Immersive Simulation CenterTM (IISCTM).
The Health Science Campus at the University of Toledo is home to the UT Medical Center hospital and clinics, as well as many of UT’s health-science research and education programs. The Health Science Campus strives to provide compassionate and cost-effective patient care while serving as a diverse, student-centered public research university with an over-arching goal to improve the human condition.
It effectively manages and schedules training facilities, classrooms, and simulation equipment to turn out some of the country’s best-educated healthcare professionals.
Ben Stobbe is the IISCTM Administrative Director and Business Manager. When he decided to improve the scheduling and management of the facility, he thought back to how he had implemented this at a similar simulation training center environment in which he had worked. His thinking led to installation of the web-based Rendezvous healthcare management software.
The objective was to move away from using printed paper copies for the scheduling process, to improve internal communications among the scheduling team, and to simplify the way people made scheduling requests and invited attendees.
The NFS Professional Services team provided best-practices guidance on this, and backed it up with best-of-breed healthcare management software.
“Stobbe particularly liked the fact that the simulation equipment could be effectively managed and scheduled in one system, alongside the more typical meeting and classroom space,” says Natalie Appleton, Head of US Operations at NFS.
The simulation equipment is used by multiple healthcare students to help them train and provide a life-like experience as they learn to perform clinical procedures, such as taking accurate blood pressure readings, putting an IV in an arm, giving mouth-to-mouth resuscitation, or even performing surgery.
Since Rendezvous healthcare management software and event booking booking software has the ability to manage any type of space and resource, Stobbe and his colleagues felt it was flexible enough to support their unique equipment and set-up requirements. In fact, it was just a simple matter of configuring the simulation equipment into the Rendezvous database so that it could be scheduled for use as needed.
Granular user rights, business rules and other parameters were put in place in the Rendezvous event booking software to support the internal business processes and scheduling environment that best suited the Health Science Campus. UT’s faculty, staff, and students now use the Rendezvous Self-Service module which allows them to request simulation equipment, along with training rooms and other available space and resources.
Everyone involved in the scheduling process, including meeting hosts and attendees, as well as Stobbe’s staff, will now benefit from streamlined operations and increased productivity. They will also see substantial time savings.
“Management and utilization reports will be critical to insure the efficient use of the IISCTM facilities and resources,” comments Natalie. “Standard reports within Rendezvous, along with a query tool, will guarantee that Stobbe’s team can easily access the data they need in order to make informed decisions about their facilities.”
The IISCTM also looks forward to a speedy return on investment, with the Rendezvous event booking software expected to pay for itself 12 times over within the first year of use.