Rendezvous is a flexible Resource
Scheduling system that allows you to schedule all the resources and requirements for an event. It is a web based
resource scheduling software, giving you maximum flexibility in regard to installation as information can be viewed from any computer on your network. No desktop installation is required on individual PCs.
Among the benefits of Rendezvous’ functionality, your catering and resource requirements are efficiently tracked and the latest changes sent directly to PDAs. Resource scheduling, food service and menu handling are all facilitated..
Rendezvous’ resource scheduling software tracks all aspects of an event including:
- Resource requirements
- Catering
- Billing
- Scheduling from initial enquiry to final invoicing.
In addition, Rendezvous eliminates double bookings, allowing you to view a day’s bookings at a glance and handles all the elements of a booking in one process.
You will find resource items scheduling far more efficient with Rendezvous. Resource and catering items are attached to the individual rooms on a booking with separate timings and notes for each item. Resource items can have set up and breakdown times scheduled with these times appearing on departmental planners and catering sheets. This allows catering managers to write rotas more efficiently. Limited resource items are tracked overall to prevent overbooking.
Tracker screen
The Tracker screen shows all the resource items scheduled for each day. So catering staff can view all the requirements and see exactly who is monitoring each item. If changes are made to a resource item, the screen will instantly inform all users that a change has been made.
Automated alerts
The automated alerts service sends emails from the central booking system to the service staff’s PDAs. This can be done on an hourly basis or as required. The relevant service provider is instantly informed about any new requests or changes to existing requirements for the day’s meetings. So no time is lost tracking down the relevant person or worrying if they have got the message.
Catering
Rendezvous also manages the catering requirements for an event. Users can create menu items, with cost and sell prices attached. These can be used to build up set menus for each event. Custom menus can be created on the fly with menu prices recalculated with each menu change. This allows the catering department to manage costs and revenue more efficiently and accurately.
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