In addition to web access, Rendezvous users are able to access the scheduling solution via a simple button right on the standard Outlook invitation window with which they’re already familiar. This makes for a very easy deployment with virtually no end user training needed.
Enhance & Extend What You’re Already Doing in Outlook
Designed specifically to extend and enhance the existing functionality of Outlook, users can view the free/busy schedules of attendees, select from available rooms based on security rights, and book resources such as AV equipment and catering services on a 24/7 basis.
The ability to view the free/busy schedules of colleagues means that users can choose the best times for their meetings and events, when their favorite meeting rooms, necessary resources, and attendees are all available! No more going back and forth inviting people only to have them decline or propose a new time, then find that your room is not available at the new time, and going round and round.
Benefits: Rendezvous & Rendezvous Workspace Greatly Extend Outlook Capabilities
As an optional module, Outlook Exchange integration can be deployed at any time. Users will love the ease and convenience of being able to access Rendezvous and Rendezvous Workspace directly from the familiar Outlook interface, with many added benefits.
From a Management Standpoint
Many companies currently use Outlook to schedule rooms and resources. However, there inevitably comes a time when they simply outgrow what Outlook has to offer in this regard. One key area lacking in Outlook is the ability to run detailed management and utilization reports so you know exactly how your facilities are being used, who’s doing what, when you need to cut back or increase space, and when to purchase or sell off finite resources such as AV or computer equipment.
Rendezvous and Rendezvous Workspace both address this problem with ease! With over 150 standard reports, a Query Tool, and the ability to use Crystal Reports to create custom reports, our scheduling solutions have got you covered. You’ll always have complete, concise, up-to-date information for managers and executives who need to make quick decisions on how best to manage your facilities.
Management and utilization reports help our clients optimize the use of space and resources, saving them thousands and tens of thousands of dollars.
Real estate costs are tremendous. But, when it comes to managing flexible and shared workspace (office hoteling) with Rendezvous or Rendezvous Workspace, our clients’ savings can run into the millions.
From the User Perspective
Outlook Exchange integration allows Rendezvous and Rendezvous Workspace users to access all of the robust features within our solutions in order to request or reserve space and resources, as well as invite attendees, all in one fell swoop, saving your employees time and aggravation.
"We have kept the process simple and intuitive to make sure no training is required, so the main booking process becomes a natural part of the everyday Outlook experience," comments Natalie Appleton, US Head of Operations for NFS Hospitality. "The reaction of Rendezvous clients has been extremely positive."
Click here to request a white paper on why Outlook isn’t that great a scheduling tool and how Rendezvous and Rendezvous Workspace with Outlook Exchange integration will make your employees’ lives easier.
The complete scheduling suite of Rendezvous and Rendezvous Workspace solutions are Microsoft Certified and offer unique feature sets designed for the corporate, legal, healthcare, education, commercial, and other sectors, including: |
