Meeting Room Scheduling Software for Law Firms

Rendezvous is a leading meeting room scheduling software solution used by law firms around the world. From small or medium sized firms to global firms with thousands of employees in multiple offices, in different cities and time zones, our solution offers flexible, scalable and configurable scheduling, especially when timeliness is critical. Here’s how Rendezvous meeting room scheduling software meets the needs of legal clients.

Meeting Room & Space Scheduling

  • Quickly find appropriate and available rooms for client or internal meetings
  • Identify ideal space with the right resources based on room type, layout and capacity
  • Built in double booking prevention

Resource Scheduling

  • Manage and schedule resources such as:
    • audio visual (AV)
    • catering
    • video-conferencing
    • telepresence equipment
  • Keep AV technicians, foodservice staff and setup crews armed with the right information to make deliveries and configure rooms
Meeting Room Scheduling Software for Law Firms

Video Conferencing and Telepresence

  • Easily book video conferencing between multiple offices and across time zones
  • Reduce travel and help the environment by integrating video conferencing and telepresence functionality

Client Matter Codes

  • Functionality provided for client matter code tracking and validation
  • Accurate charge back to clients ensuring no loss of revenue

Outlook Integration

  • Book rooms and resources and send out invitations from within a single scheduling system
  • Keep staff on task, reducing worries over planning and logistics
  • Maintain contact with attendees through tight integration with Outlook and other email systems

Self-Service

  • The End User Interface (EUI) is designed as a self-service web/intranet solution for occasional users
  • Allow employees to schedule meeting rooms, hot-desks, catering, and other resources when planning a meeting

Meeting Change Notification

  • Automate delivery of notifications to mobile devices
  • Keep all relevant service providers informed with up-to-the-minute changes regarding rooms, resources, people, or cancellations

Configurable Workflow

  • Configure request/approve processes and other workflows to support specific scheduling.
  • Support for:
    • granular user rights
    • layered security
    • booking rules

Management Reports

  • Contains more than 150 standard reports.
  • Query Tool included
  • Other reporting options, all designed to allow for day-to-day operational and utilization information

Choose Rendezvous today to improve your scheduling. Our professional, creative meeting room scheduling software is the key to unlocking your firm’s true potential. Bettering your business has never been easier.

Read more about room scheduling software.