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Taking
full advantage of everything its scheduling
solution has to offer is the name of the game at
one national sports management organization.
Rendezvous, the flexible, scalable, web-based
room and resource booking software from NFS is
ensuring major league success at the national
headquarters location and is also being rolled
out for use at large, off-site events.
Efficient, Streamlined Management of Rooms and Resources
It all started when the sports management
company's sizeable headquarters building was
being entirely renovated into a state-of-the-art
facility. Executives knew they would have a
wonderful new office and they wanted to be able
to manage it much more efficiently than they had
in the past. With so many new tools and
resources at their disposal they had much more
to manage, wanting to assure the optimal
utilization of everything their new facilities
provided.
With more than one thousand end users of the
system, the new sports management offices are
teeming with activity, all managed within
Rendezvous. Meeting requests, approval
processes, judgment calls, and other
scheduling-related workflow and activities are
simplified and streamlined in Rendezvous.
A Host of Features in One Solution
Automated notifications are sent to service
group employees in departments such as AV and IT
and the Service Tracker feature set allows
employees to closely and accurately track
deliveries and retrievals, with Rendezvous
supporting real-time inventory management.
Abundant daily reports are generated for meeting
coordinators, event planners, and scheduling
supervisors. Management and utilization reports
help upper management understand usage patterns,
uncover trends (both good and bad), and arm them
with the knowledge they need in order to make
the best scheduling and facility decisions.
The fully outfitted sports management offices are
bustling with the constant comings and goings of
corporate managers, franchise owners, team
managers, coaches, players, merchandize vendors,
broadcast reps, and game officials, as well as
all the hard-working employees.
Catering for All Meeting Types
Employee
meetings may be quite simple, requiring only
coffee and water for an hour-long staff meeting,
or they may be much more elaborate, with
quarterly and annual conferences including
multiple catering deliveries, breakout rooms, AV
equipment, furniture configurations, and other
space and resource scheduling requirements.
Space and resource requirements for meetings and
events involving the many types of external
visitors can run the gamut as well, and by
utilizing the Visitors Module in Rendezvous,
information about external guests can be logged
and easily communicated to the Security and
Reception teams. This information allows them to
know when a guest is due to arrive, who they are
going to see, and where they need to go, making
the check-in upon arrival simple and seamless.
Management reports can also be run to track any
data that is being captured in relation to
external guests and associated meetings and
events.
Let the Software Take Care of Everything
This sports management organization is looking
forward to another successful season of huge
wins, knowing that all of their meetings and
events will come off without a hitch.
It's official - Rendezvous is a grand slam! Let
us help you win the big game of scheduling too,
with the Rendezvous suite of room and resource
scheduling solutions from NFS.
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