Scheduling, Event Booking and Conference Management Software

Rendezvous Events is a powerful conference management system which offers a simple booking process for rooms, catering, resources such as AV, and the booking of more complex packages relevant to weddings and corporate events.

Here are some of the highlights:

	Each booking is attached to a client, so the client’s information is transferred to the booking with complete transparency. It is also possible to view booking history for each client.
	Booking information such as number of attendees, visitor names and any other special requirements can be easily added to the booking
	Users can book single or multiple rooms and these can be linked to a single event. This is of great benefit to events such as large conferences or weddings, which can span many rooms - each requiring centralized reports and billing.
	Catering and resources such as AV equipment, IT or concierge services can easily be attached to the booking; each resource is preconfigured with appropriate costs and departmental reporting, ensuring that information is passed on to the correct service providers within the venue.
	Rendezvous Events also deals with packages, which can be assigned to an event. This makes the process of booking multiple items (room, catering, AV, etc.) fast and efficient. The invoice will only show the package price.
	Details of each booking can be obtained by clicking on the Event, Function Sheet, and BEO buttons and when all booking requirements are confirmed, the system can also generate a quotation or proforma invoice that can be sent via post, fax, or email.

The benefits of the integrated Rendezvous event software are:

Departments can monitor and view facilities and catering required for the day in real time via the Rendezvous Tracker.

Capture of information for use in the future, such as type of event hosted, special requirements, etc., which can be used to retrospectively analyze business trends and perform marketing campaigns going forward.

Rendezvous Events can help with Yield Management, securing the highest prices and selling the best rooms, with targeted offers going to the right people at the right time, thanks to its built-in CRM functionality.

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