Rendezvous offers a comprehensive conference system that lets you manage all the details and processes of an event. As a web based browser system, Rendezvous gives the utmost flexibility in terms of installation, as it can be viewed from any computer on your network, with no desktop installation required on individual PCs.
Rendezvous’ conference room scheduling software manages all aspects of a conference. It will:
- Track resource items, attendees, catering and billing for an event from initial enquiry to final invoicing
- Eliminate double bookings
- Allow users to view a day’s bookings at a glance
- Handle all the elements of a booking in one process.
You can manage resource items much more efficiently with Rendezvous’ conference management software. Resource and catering items are attached to the individual rooms on a booking with separate timings and notes for each item. In addition, resource items can have set up and breakdown times scheduled which appear on departmental planners and catering sheets, allowing catering managers to write rotas more efficiently. Limited stock resource items are tracked overall to prevent overbooking.
Catering
Rendezvous’ conference management system offers the catering manager many benefits such as powerful functionality for food service and menu handling. The restaurant calendar makes it easy to manage multiple bookings for one event. Catering and resource requirements are efficiently tracked and the latest changes can be sent directly to PDAs instantly, alerting catering staff to the latest requirements, No more paper chase!
Rendezvous’ catering element also lets catering managers create menu items with cost and sell prices attached. These are used to build up custom menus for each event, with menu prices recalculated with each menu change. So your catering department can manage costs and revenue much more easily. Mark ups are automatically calculated and a minimum mark up can be set to prevent underselling of food.
Billing
The billing module in Rendezvous manages all the invoicing for a given event. Deposit requests and payments can be tracked and quotations issued. It’s easy to split payments between several billers and track multiple addresses for each biller. Rendezvous also provides a wide range of financial reports with both invoiced and forecast financial details.
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