Event Management Software for Venues

Within the current competitive landscape, it is an ongoing challenge for venue operators to deliver excellent service, top-notch facilities, and outstanding catering, which are often their key differentiating characteristics.

The other major challenge for venue operators is the need to effectively and efficiently manage the sales process. Clients now live in an on-demand world, seeking much more information online, expecting instant availability responses, requiring rapid RFP turnaround.

An effective event management solution which manages both the smooth operation of the business and also automates the sales process is simply a necessity in this competitive and fast-paced era.

The key factors ensuring future success are:

	Efficient inquiry-handling and tracking of sales activities

	Excellent calendar management to make the fastest decisions on availability

	Reliable client information on bookings, preferences, and billing data

The Solution

The Rendezvous event management software solution responds to all of the business challenges faced by venue operators today. By integrating highly-visual calendar management with the booking process, venue staff can make better sales and space management decisions.

By capturing client information, spending patterns, and unique preferences, the venue sales staff is able to generate more revenue and repeat business.

The comprehensive sales functionality includes complete activity follow-up and document management which will ensure no opportunities are lost, nothing falls through the cracks.

Catering is a key revenue generator for most venues. Rendezvous package and menu management will assist with up-selling and maximizing revenue.

The ability to manage guest rooms and overnight stays can also be crucial for venue operators. Restaurant booking management can come into play as well. Rendezvous can easily be configured, right out of the box, to manage these scenarios if needed.

Room diagramming and graphical layouts allow your setup crews to configure meeting, conference, and event space just as your customers want it. Diagrams can be attached directly to event records in Rendezvous for quick and easy access.

And to make sure payment information is captured seemlessly, Rendezvous manages invoicing, deposit handling, payments, and event billing.

Extensive, flexible reporting tools are a must in order to know what’s going right, where you need to improve, and how your venue and resources are being utilized.

Feature-Rich Yet Cost-Effective

For venues seeking a cost-effective solution, our Rendezvous ASP hosted solution offers an instant solution with zero IT cost. All you pay is a low monthly fee and you are up and running.

The Benefits at a Glance

	Better revenue generation with the most up-to-date availability and client data

	Minimize lost opportunities with powerful task, activity, and contact management

	Streamline your venue operation with automated quotations, function sheets, BEOs, contracts, and other critical client communications

	Make better business decisions with accurate reporting on revenue forecasts, actual revenue, lead conversion, deposits, and much more

	Outstanding Service and 24/7 Support – many leading US and International venues rely on Rendezvous' proven stability and the excellent 24/7 services provided by NFS Hospitality

Read more about the benefits of the Rendezvous event management software