Rendezvous’ event calendaring software allows you to calendar rooms, attach catering, allocate resources and manage visitors.
For maximum flexibility, Rendezvous was designed as a web based
calen system. So information can be viewed from any computer on your network, with no desktop installation required on individual computers.
If you are running any facility with a large number of meeting rooms Rendezvous is ideal. You can:
- View each day’s room bookings at a glance
- Eliminate double bookings
- Access room bookings and all details straight from the daily calendar.
- Track declined business if desired.
The self service option
The Enterprise User Module (EUI) module for occasional users is a self-service web/intranet solution allowing staff across the organisation to calendar meeting rooms and request food services/resource items without spending time on the phone with calendaring staff. This flexible module allows conference office staff to control access to rooms by non conference office staff, while also reducing time spent re-keying basic calendar bookings.
The Rendezvous calendar
scheduling system can be used to:
- Schedule visitors
- Manage arrival/departure times
- Record personal details and travel arrangements on the calendar.
Reports in the system show when visitors are expected and allow you to schedule pick up and greeting arrangements for each meeting. Delegates for each day can be viewed from the daily calendar.
Catering
Rendezvous enables users to book catering with their rooms. Custom menus can be attached to each meeting. You can easily calendar and track resource items as a countdown can be attached to resource items. This stops users from overbooking any items with limited availability.
Integration
As a calendaring package with powerful scheduling functionality, Rendezvous offers many benefits to the corporate facilities manager. No installation is required on desktop PCs, thus reducing installation cost and support costs. Microsoft Outlook, Active directory and accounting modules facilitate integration with other corporate systems.
Multi-site functionality
Rendezvous also offers multi-property and multi-time zone handling functions for enterprise-wide deployment on a global basis.
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