Scheduling, Event Booking and Conference Management Software

Rendezvous Workspace offers full Outlook Exchange integration, so users can view the free/busy schedules of attendees, select from available rooms based on security rights, and book resources such as AV equipment and catering services on a 24/7 basis, via the New Appointment/New Meeting Request button right on the standard Outlook invitation window.

The work environment is changing and as hot-desking - or hoteling - becomes more popular, organizations now seek to allocate workspace on an as-needed basis, in order to accommodate more people in less space. Having a more mobile or flexible workforce can help reduce overheads and real estate, but does require effective management scheduling software able to book all available workspace, whether it’s a meeting room, a hot desk, office, or boardroom.

As flexible working gains momentum, so does the use of technology for remote business meetings based around hoteling / hot desks and video conferencing. Rendezvous Workspace is designed to enable easier adoption of standard video conference and telepresence technology and includes an Outlook-based desktop, room booking and resource management, calendar management, and full integration to leading telepresence technologies.

Our Visitor Management module helps a company’s security by keeping track of all visitors, or delegates. The add-on module stores key details for future reference and marketing use, including company details, travel arrangements, and personal preferences. It also offers up-to-the-minute management reporting, an easy search facility, and integrated badge printing.

The Active Directory (AD) Integration helps an organization manage access and security profiles for the Rendezvous Workspace system, which it does by allowing the IT infrastructure team to manage Rendezvous profiles using AD group mapping. This enables a ‘Single Sign On process’ (also called Pass Through Authentication), eliminating the need to remember additional usernames and passwords. Additionally, Rendezvous is aware of new staff members and leavers at all times.

The Rendezvous Automated Alerts module provides a simple and effective, paper-free way to to update all relevant people immediately as each meeting-change request comes in, using automated emails sent to service providers, notice boards, and mobile devices prior to the meeting. Automated Alerts allows for up-to-the-minute communication between the meeting host, the service provider, and the visitor, giving the entire meetings team greater flexibility to deal with last-minute requests.

Many businesses have embraced the concept of allowing staff to book rooms and resources. The Rendezvous suite of scheduling software has a powerful web-based interface for self-service bookings which is able to integrate with corporate intranets. Employees can use the scheduling system to book meeting rooms, hot desks, foodservice, and other resources such as AV, concierge services, and taxis.

Even the most mobile members of your workforce still need to check in to the office once in a while, whether for a full-blown meeting or just to use a hot desk for a few hours. Our new iPad-based Workspace Mobile solution allows staff to quickly check and amend their meeting schedule whilst they're on the move; book all the attendant resources such as hot desks, foodservice, and AV; and with full integration to Outlook and Exchange email, all attendees and service staff are kept in the loop at all times.

Rendezvous Workspace can assist a company with its green initiatives by facilitating a paperless office, enabling more streamlined operations, integrating to energy systems, optimizing resources, and enabling multi-property meetings using video conferencing and telepresence technology - which encourages flexible working and reduces travel.

Rendezvous Workspace enables staff to schedule resources and plan meetings/events in total confidence that all services, from internal and external providers, are delivered in an accurate and timely manner. Rendezvous Workspace deals with the booking and notification process, while the NFS team ensure the software is well supported, on a 24/7 basis.

Rendezvous’ Management Reporting is designed to allow high-level management the ability to make long-term decisions as opposed to just day-to-day ones, through being able to spot trends, or peaks and troughs in their business. Managers are able to track their business by monitoring resource usage by room, number of bookings or time utilized, cost, user, and provider.

To arrange a demonstration of any of the modules within Rendezvous Workspace, please click here and complete our online form.

NFS was one of the first organizations to launch browser-based scheduling software, with Rendezvous, in 2003. Rendezvous Workspace is our next-generation technology platform, designed for flexible working patterns, the management of multiple resources utilizing a single solution and, most importantly, the flexibility to offer an organization total control of the workflow and management of different resource types.

Our technology platform is built on a multi-layered architecture. At the workflow level, some very significant functionality has been developed to help organizations maximize the utilization of resources and give staff the tools to work efficiently.

The key technology components are:

	Supports multiple databases (MS SQL, Oracle)
	Built using Microsoft.Net 3.5 technology
	Supports multiple browsers (IIS, Safari, Firefox)
	Supports multiple reporting and business intelligence platforms
	Highly scaleable enterprise-level architecture

To view the specifications of hardware requirements to implement Rendezvous Workspace, please click here.

Our product can be applied across a wide range of industries. To see how successfully Rendezvous Workspace is currently being used, please click here.

To arrange a demonstration of any of the modules within Rendezvous Workspace, please click here and complete our online form.